Easy methods to Write a Press Launch [Free Press Release Template + Examples]


In at the moment’s world, manufacturers should generate their very own buzz. Customers aren’t ready for the each day newspaper anymore to get their information. As an alternative, they’re scanning headlines on Twitter, Fb, and different social media platforms.

One strategy to management the narrative surrounding your model is thru press releases. Whether or not it is sharing a brand new product launch or modifications in your organizational construction, an everyday cadence of significant information might help an organization stand out and construct mindshare with journalists over time.

Download Now: Free Press Release Template

On this submit, we’ll talk about:

What’s a press launch/information launch?

A press launch is an official assertion (written or recorded) that a company points to the information media and past. Whether or not we name it a “press launch,” a “press assertion,” a “information launch,” or a “media launch,” we’re all the time speaking about the identical fundamental factor.

Whereas the heading ought to include motion verbs, the primary paragraph ought to reply the “who,” “what,” “why,” and “the place.” The press launch must also include comprehensible language and a quote.

Most press releases are succinct at only a web page lengthy – two pages tops. Finally, firms need to present sufficient data in order that information shops have adequate materials for publishing their very own tales about regardless of the firm is asserting within the launch.

One factor to recollect is that press releases dwell within the public area, which suggests your stakeholders and clients can see them.

So, as a substitute of considering of a press launch solely as a ticket to incomes information protection, think about it as a priceless piece of selling content material.

Whereas there is not any cut-and-dried formulation for what a press launch ought to embrace, listed below are a number of kinds of events that will help you carve out a spotlight in your press launch and decide what content material would make it easier to broadcast your information in one of the best ways:

Product Launches

The product launch kind of press launch is efficacious to get the phrase out in regards to the new options your group is providing to customers.

It ought to emphasize the product’s specs, pricing, availability, and every other particulars which may be priceless to customers.

Mergers and Acquisitions

Organizational change is noteworthy sufficient to warrant a press launch, particularly for informing present and future stakeholders in regards to the development and trajectory of an organization.

To announce an acquisition or merger, embrace particulars about all organizations concerned, details about the merger or acquisition, and quotes from the management groups.

Product Updates

Much like a brand new product launch, product updates and expansions are additionally ripe for promotion. Clarify what the change is, why it was made, and the way it advantages the consumer.


Press releases are an necessary part of occasion advertising and marketing to draw promotion from information shops and different media sources.

You will need to embrace:

Grand Openings

Whether or not you opened up a brand new workplace, relocated, or are opening for the primary time, announce the main points with a grand opening press launch.

Announce the date and placement the grand opening shall be held, who’s concerned, how the grand opening is being celebrated, and the rationale for the transfer (if relevant).

New Partnerships

Much like mergers and acquisitions, a press launch asserting new partnerships is a mutually useful advertising and marketing tactic.

To successfully execute such a launch, be sure you write a abstract about every firm, why the partnership was created, who advantages, and any further necessary particulars for present and future stakeholders.


Rebranding is a tough factor for any enterprise to do, and it may sometimes end in confusion and awkwardness.

One strategy to make the transition smoother is by asserting the rebrand with a press launch, together with particulars on what’s altering, the rationale for making the change, dates the modifications go into impact, and quotes from the management crew.

Government Workforce Modifications

Executives usually function faces of the corporate, and a press launch features to kick off this function.

It could embrace biographical data to determine their credibility together with a photograph and different pertinent particulars.


In the case of enterprise excellence, it is OK to brag. Press releases about awards and accomplishments serve to cement your group as an authority in your house.

Such a press launch consists of details about the corporate and why they got the award, details about the award itself, and particulars in regards to the ceremony (if relevant).

When formatting a press launch, you need to write it in a newsy, simple approach so a journalist who would possibly write about it may think about it as an article on their information website.

To begin, listed below are the fundamentals each press launch ought to embrace:

You additionally would possibly need to embrace “###” or one other signifier to indicate the journalist that the discharge has ended. Prior to now, this prevented busy journalists from ready or flipping the web page for extra data when there was no extra information. Nonetheless, this custom is still adopted and highly-respected today.

Now, onto the physique of your press launch:

  • Your first paragraph ought to state what the announcement whereas offering some context round your online business and what it does.
  • The subsequent two to 3 paragraphs ought to embrace quotes from an organization spokesperson or enterprise govt to clarify the “why” behind this announcement.
  • Your final paragraph needs to be an “About Us” part that explains what your organization is and what it affords.

On this instance, Catbrella Inc., a fictitious advert company that simply gained its tenth Twitter follower after two years of paid social media efforts, proclaims its achievement in a press launch.

Sample press release format by HubSpot, with orange markers highlighting five key areas on the press release: headline, 3 paragraphs, about us section

*Disclaimer: HubSpot is completely chargeable for the silliness of this fake announcement.

Writing a press launch to interrupt necessary firm information might help companies develop higher, however doing it proper is simply as necessary. Here is find out how to write a press launch, just like the one above, step-by-step.

1. Write a compelling headline.

You have acquired your announcement in thoughts, and now it is time to get it down in phrases to share along with your group, trade, and followers.

Similar to writing the perfect blog post title, establishing your press launch for fulfillment begins along with your headline. You solely have one line to work with, which might appear scary, however think about your phrases rigorously to make your headline charming.

Listed here are some tricks to make your headline stand out:

  • Use motion verbs.
  • Be particular.
  • Hold it brief.

Most significantly, make it attention-grabbing: Needless to say reporters get dozens, if not a whole bunch, of releases every day, so make investments the time to jot down a compelling headline.

Customers, then again, see information tales throughout their timelines. As such, your headline must be attention-grabbing sufficient to reel them in.

2. Convey the information worth to the press.

If you’d like your press launch to be newsworthy, you must give readers a motive to care.

A great way to make sure that is through the use of the reverse pyramid formulation when writing your press launch: Going from a very powerful data to the least necessary.

Whereas the primary paragraph of your launch ought to clarify the who, what, the place, the second paragraph ought to cowl the why.

Reporters do not have a ton of time to sift by particulars and fluffy background data — they only want the information that’ll assist them inform your story to another person from a place of authority.

There should not be any new, essential data coated after these sections as a result of the readers may doubtlessly miss them.

3. Provide a tempting quote.

As soon as you have set the scene, it is time to carry your particulars to life with a quote that reporters can use for context round your announcement and assist paint an image of how your information impacts the given trade, buyer base, and panorama.

Ideally, quotes shall be from key stakeholders in your organization together with your govt crew, challenge leads, or these immediately impacted by your announcement.

Quoting key figures and authorities underlines the significance of your growth. The chosen quote ought to form your narrative and emphasize the core of the announcement.

Do not ask everybody in your workplace for a remark or really feel compelled to cite all 25 folks included within the acquisition. Choose one or two crucial spokespeople and focus the quotes round their distinctive perspective.

4. Present priceless background data on the topic.

On this final paragraph, needless to say the reader ought to have already got key particulars they want concerning your announcement.

Provide particulars right here that strengthen your narrative, like artistic or noteworthy methods your organization developed the challenge or announcement at hand. Or, when relevant, touch upon the longer term implications of your announcement.

One other great way so as to add worth to your press launch is through the use of newsjacking. A strategy of relating your press launch to one thing at present occurring to make it extra priceless to the journalist and reader.

5. Summarize the “who” and the “what” in a boilerplate.

Twitter is chock-full of reporters lamenting press releases or pitches that do not clearly clarify what the corporate does or what the announcement is definitely about.

Describe what your organization does in clear, plain language and embrace a hyperlink to your organization’s web site early on.

Should you cite information, embrace a reference hyperlink for the information supply, and ensure each title within the launch has an related title and firm as properly.

To maintain your self trustworthy on this entrance, ask a colleague to learn the discharge with out context and ask them to relay the knowledge again to you. If they cannot recall the who, what, or why get again to the drafting board.

Press Launch Templates

Now, it’s lastly time to jot down your press launch. How do you even start? Use the templates beneath to information your press launch creation course of. Every doc has placeholders for the crucial data that you must embrace, relying on the announcement you’re making.

1. New Product Press Release Template

press release templates: new product

Download This Press Release Template for Free

Including a brand new product to your current lineup is all the time an thrilling growth, one which you need to announce the second you’re able to generate curiosity, jumpstart gross sales, and get early signups. This press launch template from HubSpot means that you can do exactly that in a succinct method, whereas nonetheless promoting the advantages and options that you simply’re providing clients.

You too can share when the product shall be out there, how a lot it prices, and the place to seek out extra data. This kind of crucial intel is crucial to drive early certified leads.

2. Startup Fundraising Press Release Templatepress release templates: startup funding

Download This Press Release Template for Free

Use this template to announce a brand new spherical of fundraising for your online business. You’ll be able to embrace a quote out of your investor and one out of your consultant, in addition to the explanations for why you’re fundraising.

Fundraising is likely one of the most crucial issues that you must do in your startup, no matter which stage your organization is in — whether or not you’re nonetheless within the growing phases or at a extra mature degree. You would possibly have already got a number of rounds of funding underneath your belt, however for those who’re delving into a brand new spherical, the general public ought to know.

Utilizing this press launch template is not going to solely make it easier to construct buzz round your organization, however make it easier to appeal to the eye of angel investors in search of new, rising startups to put money into.

3. New Partnership Press Release Template

press release templates: partnerships

Download This Press Release Template for Free

Should you’re partnering with one other enterprise to supply an improved product or a brand new integration, use this press launch template. You get house to explain the brand new advantages and options clients will get pleasure from, in addition to direct quotes out of your and your associate’s representatives.

A partnership announcement will generate pleasure in your mutual collaboration and let you connect your title to a different main firm (and vice versa, in your associate). Word: Should you’re merging or buying one other firm, we now have a unique template for that — download it here with the rest of the kit.

4. Momentum or Milestone Press Release Template

press release templates: momentum or milestone

Download This Press Release Template for Free

Milestones are completely value asserting — particularly for those who’re a public firm or planning to hunt funding from traders. Use this template to share your milestone, why it’s necessary, and which successes you’ve not too long ago skilled. As well as, you possibly can share direct quotes out of your executives and administrators in regards to the optimistic affect of the momentum you’re seeing.

Unsure what a milestone press launch can seem like? Here’s one example from HubSpot.

5. New Executive Hire Press Release Template

press release templates: new executive hire

Download This Press Release Template for Free

Whether or not you’ve not too long ago employed a brand new Chief Advertising and marketing Officer or on-boarded one other high-level govt to your Board of Administrators, it’s important to announce these main modifications. It not solely helps the general public get to know your management crew, however helps your individual firm expertise the joy of getting a brand new govt on their facet. Plus, it may be a superb morale booster in your new rent.

Use this template to do exactly that. You could have house to share direct quotes and particular examples of why your latest govt is such a terrific match in your firm.

In search of extra? The equipment beneath consists of the entire above press launch templates, plus extra templates primarily based on the kind of announcement your organization desires to make.

press release template offer from hubspot

Download This Press Release Template for Free

This template equipment additionally affords artistic replacements for the normal press launch and a information on find out how to create a complete promotional plan. You will have precisely what that you must drive model consciousness and stand out amongst your rivals.

Press Launch Examples

Many individuals assume press releases should be chock stuffed with buzzwords and branded phrases.

“Large information,” anybody? 5-syllable phrases you must search for on Thesaurus.com? Quotes from each govt on the planet that go on for pages? We have seen all of it. Sadly, so have reporters – and they’re not followers.

As an alternative of stuffing your subsequent launch with trade jargon, take a web page out of our e-book (OK wonderful, e-book), The Newsworthy Guide to Inbound Public Relations, and brainstorm some artistic approaches in your subsequent announcement.

Are you able to embrace new information? A outstanding graphic or video? A shareable SlideShare? In that case, a artistic angle might help carry your content material and enhance the chance of social sharing.

Now, to get you considering heading in the right direction, check out some artistic press launch examples beneath, the kind of information every one is reporting on, and what makes the discharge distinctive:

1. Microsoft

Sort of press launch: Acquisition

snapshot of press release example from microsoft

Image Source

The very first thing that stands out on this press launch is the headline. It tells a full story with out being too lengthy: It covers who’s concerned (Microsoft and Activision), what’s occurring (an acquisition), and why it issues (to carry the enjoyment and group of gaming to everybody).

All through the press launch, you get quotes from leaders in each organizations, serving to clarify the advantage of this acquisition and the way it will transfer the trade ahead.

Towards the underside of the press launch, you get further context surrounding every firm’s market share and the way this acquisition will affect the trade.

2. Flourish

Sort of press launch: Workforce and workplace growth

snapshot of press release example from flourish

Image Source

Organizational modifications can appear comparatively boring. One strategy to generate some curiosity is to incorporate visible parts so as to add extra dimension to the story.

On this press launch asserting a crew and workplace growth, enterprise capital agency Flourish shares photographs of some new hires proper on the high, instantly drawing readers in.

The discharge dives into the rationale behind the growth and the important thing areas of focus transferring ahead. Then, we get a fast bio for every rent featured within the picture, which might help construct pleasure surrounding the model’s future.

The important thing takeaway right here is: Do not be afraid to make use of visible parts in your press launch, as they might help draw readers in.

3. SuperCom

Sort of press launch: Occasion

snapshot of press release example from supercom

Image Source

Because the shortest press launch within the bunch, SuperCom exhibits that much less is commonly extra.

On this launch, safety options firm SuperCom introduced its participation in an upcoming convention.

In the case of occasions, a very powerful particulars are date and placement. So long as you’ve gotten these key items, every thing else is a bonus.

One factor that might’ve elevated this launch is a quote on who can profit from attending this occasion and why, as a strategy to reel in potential attendees.

4. HubSpot

Sort of press launch: Program launch

snapshot of press release example from hubspot

Image Source

We have additionally crafted this complete, easy-to-follow press release template full with a promotional plan and issues in your subsequent announcement. We use these similar pointers when writing and formatting our releases right here at HubSpot, and created a fake, pattern launch for instance what content material goes the place and why.

Suggestions for Publishing Press Releases

Writing a press launch is absolutely solely half the battle. When you’re completed with manufacturing, it’s going to be time to give attention to distribution.

In fact, we’re all conversant in the normal distribution levers we are able to pull, which embrace publishing the press launch on our web site/weblog in addition to sharing the press launch with our followers/subscribers by way of social media and electronic mail.

To get the utmost quantity of distribution potential, listed below are some ideas you possibly can comply with.

1. Attain out to particular journalists.

As an alternative of blasting a press launch out to each journalist you will discover an electronic mail tackle for, give attention to a number of journalists who’ve expertise overlaying your trade (and firm, hopefully) and ship them personalised messages.

Join the dots. Present why what you wrote connects to what they write.

2. Ship the discharge to high journalists the day earlier than.

Give journalists a while to craft a narrative round your press launch by sending it to them — underneath embargo — the day earlier than it formally goes dwell.

“Below embargo” simply means they don’t seem to be allowed to share the knowledge within the press launch till the time you specify.

3. To keep away from competitors, do not publish your launch on the hour.

Should you’re publishing your press launch on a distribution service like PR Newswire or Enterprise Wire, keep away from publishing it on the hour (e.g., 1 p.m., or 3 p.m., or 5 p.m.).

The rationale? Most firms schedule their releases to exit on the hour, which suggests in case your launch goes out on the hour too, it is extra more likely to get misplaced within the shuffle.

As an alternative, attempt going with a extra distinct time (e.g., 1:12 p.m., or 3:18 p.m., or 5:22 p.m.).

4. Share your media protection.

If all goes in line with plan, and your press launch will get picked up by the media, your job nonetheless is not completed.

To maintain the thrill going, you possibly can launch a “second wave” of distribution by sharing the precise tales that information shops write primarily based in your press launch.

You too can share the information in your digital channels, like social media and electronic mail, to carry consciousness to your announcement.

How To Stand Out In The Information

The important thing to conserving your PR technique new faculty is forgetting preconceived notions of what public relations is and as a substitute specializing in creating extremely outstanding content material. Conventional press releases can nonetheless be actually priceless when executed properly.

As an alternative of ditching releases as a tactic, give them a contemporary makeover to make them extra helpful in your advertising and marketing.

Take into consideration how you have used inbound strategies to remodel your advertising and marketing methods to be extra personalised, approachable, and construct relationships. Those self same ideas apply to your PR technique: Create content material to craft your individual story and use tactful outreach to get the media conversant in (and enthusiastic about) your model.

Editor’s word: This submit was initially revealed in November 2019 and has been up to date for comprehensiveness.

New Call-to-action


Source link


Please enter your comment!
Please enter your name here