Easy methods to Plan Your Instagram Posts [+22 Free Instagram Planning Templates]


If you’re not following a plan on social media, it is simple to overlook to put up often.

Moreover, creating picture and video-based content material meant to drive income for your small business can appear far out of your backside line.

Nevertheless, 90% of people on Instagram follow at least one business these days. To compete with different firms in your business, you have to have a strong Instagram strategy, particularly in case your meant viewers makes use of the app.

Fortuitously, after you have an excellent plan in your Instagram content material, you possibly can create content material extra deliberately and in the end drive extra outcomes in your workforce and group.

On this put up, we’ll cowl the whole lot from figuring out what sort of content material you wish to put up to selecting a content material theme. Then, we’ll get into the small print of planning particular person posts.

HubSpot, AdobeSpark, and Iconosquare teamed as much as create a 30-day planning information for enterprise Instagram planning.

We have additionally thrown in 30 templates that will help you get began. Click here to get the planning guide.

Your Instagram’s Visible Theme

As soon as you’ve got selected the kind of content material you wish to put up, you may wish to choose a visual theme for your posts.

Aesthetic consistency will make it easier to in a number of methods:

  • When an Instagram person finds your small business’ account, the photographs will seem coordinated and well-thought-out.
  • Your followers will start to sense patterns in your content material and pause after they see your put up as they scroll as a result of they acknowledge that sample.
  • If you’ve pre-selected a go-to font and colour scheme, it takes away a few of the strain of planning as a result of there are fewer choices to make for every new put up.

In case you use Adobe Spark, you possibly can obtain our free Adobe Spark Instagram templates to create a brand new put up with a template relatively than ranging from scratch. You will additionally get entry to the previously-mentioned calendar of content material concepts.

To determine visible consistency throughout your posts, take note of the colours in your photographs, the filters you employ, the fonts you employ in your photographs, and, if you would like, the sample of content material varieties you are posting.

  • Colours – Hold your model colours high of thoughts when creating Instagram posts. Choose a number of colours that complement your major model colour and make sure that essentially the most distinguished colour seems in your posts.
  • Filters – When utilizing filters, accomplish that flippantly, as over-editing can dilute the standard of your photographs. In case you determine to make use of filters, use the identical one or two throughout all posts.
  • Fonts – Choose one font to make use of everytime you wish to overlay textual content on photographs or movies and use one in every of your model colours for the font. Since Instagram is a pleasant platform, purpose to make use of an easy-to-read, sans-serif font and maintain it the identical throughout all posts.
  • Content material Sample – To create a visible sample in your total feed, make sure that each third put up has a particular background colour. Since Instagram has three columns within the grid view, you may find yourself with a column that reveals you thoughtfully deliberate your posts. You would possibly think about using a white background with the identical font color and style to share an business tip for each third put up.

As soon as you’ve got selected the content material sort and visible theme you may use in your model’s Instagram account, it is time to begin planning posts.

Create a spreadsheet with the next columns (or obtain our free, pre-made spreadsheet together with planning templates for your whole different social media channels, too):

  • Date of publication
  • Time of publication
  • Picture caption
  • Picture file title or a hyperlink (if it has been uploaded to the online)
  • The hyperlink that you’re going to add to your bio when the put up goes dwell (or add to a Linktree-type a number of hyperlinks instrument)
  • Marketing campaign/Purpose: What’s the objective for this put up? Are you making an attempt to amass extra followers? Drive sign-ups in your product, a free trial, a session, or one other subsequent step towards turning into a buyer? A well-articulated objective will assist you make sure that every put up exists for a objective. You will not be making a dead-end in your followers however relatively a possibility for continued engagement along with your account, model, or product.

If you’re executed, it ought to appear to be this:

Social media spreadsheet example

Download This Template

Professional Tip: Duplicate the spreadsheet tab for Instagram Tales, as effectively, to leverage Instagram’s different avenue for participating along with your followers. Tales are greatest used for interactive content material like polls and quizzes, sharing photographs or movies from dwell occasions, and extra informal, pleasant updates.

After getting your spreadsheet able to go, determine in your frequency. We advocate ramping as much as posting round 3 times per week.

1. Outline Your Content material Posting Schedule

Submit not less than as soon as every week to determine a dependable posting sample in your followers. You will danger shedding followers if folks really feel that they don’t seem to be persistently seeing fascinating or useful content material out of your account.

To determine that constant sample, set dates and occasions for posting first. For instance, should you determine to put up each Monday, Wednesday, and Friday, fill within the date and time column with the following month’s Mondays, Wednesdays, and Fridays.

Then, add a recurring occasion to your calendar for put up planning for the next two to 4 weeks. Set a recurring 10-minute calendar invitation at your chosen posting occasions to reference your spreadsheet and rapidly put up what you’ve got deliberate should you’re not utilizing an automatic scheduling instrument. With the planning sheet helpful, you can copy and paste captions and hyperlinks and find the photographs in your posts simply.

When slotting particular posts into your spreadsheet, start in whichever column you would like. For instance, you may begin by evenly splitting the rows into separate campaigns and filling within the caption or picture hyperlink for every put up later.

2. Add Visuals

If you have already got a repository of photographs that you may put up, you would possibly begin pasting the hyperlinks into the Picture File Identify/Hyperlink column and fill within the different columns afterward.

You will additionally wish to begin creating extra visible content material for future posts. For instance, take into account repurposing occasion photographs that your organization has taken, soliciting photographs of your workers or prospects utilizing your product, or just creating visually-appealing textual content graphics like this one on a instrument like Canva or Photoshop.

Add every picture to a centralized folder and use a standardized naming conference in order that it is simple to search out the file you are searching for. In case you’re not utilizing a post-scheduling instrument, you may probably must put up immediately out of your cellphone.

To simply entry photographs with their file names out of your cellphone, you possibly can add photographs to a Google Photos album in your laptop after which use the Google Photographs app to obtain the content material earlier than posting immediately.

3. Write Participating Captions

Lastly, determine in your caption for every put up. The perfect caption model will depend on your viewers and the kind of content material you are sharing. For instance, aesthetics-focused content material could carry out greatest with a unusual, quick, and intelligent caption. In distinction, education-focused content material could also be more than likely shared and favored if the caption consists of a few concise, easy suggestions.

How to Plan Instagram Posts: Write Engaging Captions, example of a two toned orange on Instagram

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4. Select Hashtags

Make certain to incorporate three to five thoughtfully planned hashtags in your caption or in a remark in your put up to make sure it will get in entrance of recent audiences. You will wish to embrace a mixture of branded hashtags (e.g., #HubSpotAcademy or #OnlineLearning) and trending hashtags in order that extra folks see your put up.

You may analysis the hashtags you would possibly wish to use by typing them into Instagram (head to the ‘Search’ tab after which faucet ‘Tags’) to see how a lot quantity they get. Prioritize the higher-volume ones.

Varieties of Content material to Submit on Instagram

No matter which form of content material you determine to put up, it ought to at all times be content material that draws your splendid viewers. Suppose past your product, service, or workplace. What does your splendid buyer really care about, and what motivates them to observe a enterprise account on Instagram?

Chew-Sized Training Instagram Content material

If your viewers is taken with consuming bite-sized training on social media, you would possibly use Instagram to share business suggestions and methods.

Types of Content to Post on Instagram: Bite Sized Educational content

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Movies or well-organized captions may be helpful autos for offering your viewers with well-researched data for his or her profit relatively than the good thing about your small business.

Showcasing Merchandise Instagram Content material

In case your services or products lends itself to being photographed, take into account sharing photographs or movies of actual prospects utilizing it. You may lighten your content material creation load by counting on user-generated content material. Have your prospects ship in photographs of your product in motion.

This is an instance of how Beats by Dre makes use of Instagram to showcase prospects utilizing their merchandise:

Types of Content to Post on Instagram: Beats by Dre portable pill speaker

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Nonetheless, there isn’t any have to make these services or products posts promotional. As an alternative, the worth in your Instagram following would come from drawing private connections with actual tales about how others have efficiently used your product.

Inspiring Imagery Instagram Content material

Nevertheless, in case your viewers is not consuming training on Instagram and your services or products is not simply photographed, you possibly can take a extra aesthetically-focused route, posting photographs and movies that individuals would merely like to eat. These could not drive a major variety of conversions, however a visual-first Instagram can amass numerous followers.

Types of Content to Post on Instagram: Designboom shows a home on the outskirts of Vienna that was completed in 1971

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The important thing to the aesthetically-pleasing route is to examine in continuously to make sure your posts are driving precise worth (maybe within the type of model consciousness or group amongst your followers) for your small business.

Experiment With Content material

In case you’re uncertain of the kind of content material you wish to put up or the type that may succeed in your model, choose the one you consider your viewers shall be most taken with seeing. That may embrace product-agnostic training, product-centric content material, usage-focused content material, or aesthetically pleasing content material. Strive it persistently for a month.

Types of Content to Post on Instagram: Casetify Instagram page

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Then, attempt one other sort for the next month and examine engagement charges. How many individuals are liking and commenting in your content material? What number of followers did you acquire every month? What different enterprise outcomes, if any, have been impacted by your Instagram posts?

Along with deciding the final subjects you may put up on Instagram, you may wish to experiment and decide which content material codecs you may put up. For instance, should you take an academic strategy, experiment with movies versus text-focused photographs and varied lengths of captions.

Alternatively, in case your academic content material lives in your weblog, information base, or in one other library, think about using Instagram posts to level folks to these sources relatively than squeezing an excessive amount of data into one Instagram.

For instance, HubSpot Academy’s Instagram typically promotes in-depth programs that HubSpot Academy produces relatively than making an attempt to dive into the small print within the caption, picture, or video itself. The account retains followers interested in sharing quick clips and suggestions from the programs, too:

Types of Content to Post on Instagram: HubSpot Instagram post

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Moreover, we have put collectively this downloadable calendar of artistic content material concepts should you’re unsure what sort of content material to attempt first.

Instagram Planning Apps

Who has time to provide you with each put up at a second’s discover? It takes time to create compelling content material, and that timing will not at all times line up along with your content material calendar. Utilizing planning apps to schedule Instagram content in advance makes essentially the most environment friendly use of time and sparks creativity. It could possibly additionally enable you and your advertising workforce to turn into extra knowledgeable entrepreneurs.

1. Preview

Instagram planning App: Preview app

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Preview permits customers to design, edit, and analyze their Instagram enterprise web page. With Preview, you possibly can create a calendar to schedule photographs, movies, albums, and tales for your small business’ Instagram web page. Preview allows you to plan reels and IGTVs and entry a set of enhancing and analytical instruments, together with hashtag testing, engagement charges, and interactive charts. Preview additionally permits your total social media workforce to plan your Instagram web page collectively with out sharing your Instagram password.

Pricing: Free Plan, free for 1 user; Pro Plan, $6.67/month for 1 user; Premium Plan, $12.50/month for an unlimited number of users.

2. Later

Instagram planning App: Later Instagram scheduler.

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Later’s Instagram scheduler can be utilized in your desktop or cell gadgets. The scheduling instrument provides a calendar with drag-and-drop performance, hashtag instruments, personalised scheduling insights, analytics, a inventory picture library, and plenty of extra options that will help you benefit from your small business’ Instagram presence.

Pricing: Starter Plan, $15/month for 1 user; Growth Plan, $40/month for 3 users with an additional $5/month for each additional user; Advanced Plan, $80/month for 6 users with an additional $5/month for each additional user. Later offers a 14-day free trial of all of its plans.

3. Sked Social

Instagram planning App: Sked Social

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Sked Social makes it simple to edit your photographs, queue posts, create a linked touchdown web page for your small business’ bio, and rapidly add hashtags and mentions to your posts utilizing templates. Sked Social additionally contains a strong content material calendar pre-filled with holidays from world wide, so you possibly can plan content material that celebrates and commemorates the particular days that matter to your viewers.

With Sked Social’s Necessities and Skilled plans, you possibly can collaborate along with your workforce to handle your small business’ Instagram advertising, regardless of what number of workforce members you’ve got.

Pricing: Fundamentals Plan, $25/month for 1 user; Essentials Plan, $75/month for an unlimited number of users; Advanced Plan, $135/month for an unlimited number of users. Sked Social offers a 7-day free trial of all of its plans.

4. Planoly

Instagram planning App: Planoly Instagram scheduler.

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Planoly’s Instagram put up planner and Reels planner enable customers to plan, design, and schedule their enterprise’ Instagram posts and Reels.

Planoly lets customers analyze put up metrics and add to their content material with inventory photographs and photographs from Canva. Customers also can create a linked touchdown web page and reply to Instagram feedback from inside Planoly.

Planoly’s scheduling instruments embrace a content material calendar that sends customers reminder emails and push notifications when it’s time to put up content material.

Pricing: Starter Plan, $11.25/month for 1 user; Growth Plan, $19.50/month for 3 users; Professional Plan, $36.50/month for 6 users. Planoly offers a 7-day free trial of all of its plans.

The appropriate sorts of content material planners make sure that your small business’ Instagram posts are effectively thought out and draw shoppers to your product or companies. The next instruments present visible assist in addition to concepts that may remodel content material from uninteresting to participating:

1. HopperHQ

Instagram Content Planner: HopperHQ

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HopperHQ claims to be the primary Instagram instrument. It goes past crafting posts, giving customers the flexibility to entry analytics that assist decide one of the best time to put up.

HopperHQ’s Instagram planning instruments embrace a drag-and-drop content material calendar, automated posting options, an Instagram grid planner, and a workforce supervisor that lets you collaborate with your small business’ social media workforce and customise every member’s posting permissions.

Pricing: $19/month. HopperHQ offers a 14-day free trial.

2. Brandwatch

Instagram Content Planner: brandwatch

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Brandwatch is a platform dedicated to creating methods that will help you plan your subsequent Instagram marketing campaign with progressive insights. Brandwatch helps you monitor your small business’ model and benchmark it in opposition to your rivals.

With Brandwatch, you possibly can monitor social media tendencies, convert your Instagram posts to advertisements, and create workflows that repurpose belongings to assist your small business save money and time.

Pricing: Brandwatch offers a $108/month plan for small businesses of 1 – 2 users. Bigger groups can entry Brandwatch’s full suite of merchandise by booking a demo.

3. Content Scheduler in Adobe Express

Instagram Content Planner: Content Scheduler in Adobe Express

Adobe Specific’ Content material Scheduler, beforehand often known as ContentCal, permits Instagram customers to plan and schedule content material. With options reminiscent of snippets, pinboards, and an online clipper, Adobe Specific’ Content material Scheduler makes planning for Instagram campaigns extra organized.

Adobe Specific’ Content material Scheduler provides free downloadable instruments and templates, together with content material calendars, an engagement fee calculator, and a advertising plan template that make it easier to plan and execute your small business’ Instagram technique.

Pricing: Free plan with limited features; Premium Plan, $9.99/month with a 30-day free trial.

Instruments for Making the Most of Your Instagram

To remain organized, we advocate utilizing two kinds of instruments — a post-scheduling instrument and a instrument that lets you hyperlink to a number of totally different locations out of your Instagram bio.

Through the use of a post-scheduling instrument, you can plan out as far upfront as you would like, making certain you’ve got a gentle stream of content material able to be posted even when different initiatives pop up in your day-to-day work. Posting persistently is necessary for follower retention and gives you extra alternatives to experiment and determine which posts get essentially the most engagement.

Scheduling your posts lets you visualize which kinds of posts you’ve got popping out and swap posts if wanted. You may see the weeks you’ve got deliberate sufficient content material and people throughout which there are nonetheless empty slots.

You may also use a spreadsheet like this one (download for free here):

Instagram post-scheduling calendar from Hubspot

Download the Calendar

Examples of post-scheduling instruments embrace HubSpot Social Tools, Later, Buffer, and Hopper.

Increasing Bio

An Instagram bio can both entice a possible buyer, make them snort, or make them maintain scrolling previous a web page. Sadly, writing an attention-grabbing bio with an attractive call-to-action that tells guests the whole lot they should find out about your small business may be powerful due to Instagram’s limiting construction for bios.

Since Instagram solely lets you place one hyperlink in your bio on the high of your profile, we advocate investing a number of {dollars} per 30 days in a instrument that creates one touchdown web page that hyperlinks out to a number of different pages.

Then, in particular person posts, you possibly can reference clickable hyperlinks out there on the hyperlink in your bio, which supplies a way more user-friendly expertise than having your followers copy a URL manually into their browser, toggling between apps. MilkShake is a instrument that lets you create a mini-website with hyperlinks and movies that customers can entry by a hyperlink in your small business’ Instagram bio.

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Examples of post-scheduling instruments embrace Linktree, Lnk.Bio, and Hyperlink In Profile.

Improve Your Instagram Expertise

By taking a considerate strategy to planning your Instagram content material, you possibly can make sure that your posts ship worth to your followers, convert these followers into leads or product customers, and develop the attain of your model’s messaging to new audiences.

Utilizing instruments reminiscent of schedulers and hyperlinks to assist perform your Instagram journey can enhance your small business’ social media presence and prolong its attain. It takes time to find out what resonates along with your viewers, so be affected person as you experiment and consider your technique.

Editor’s word: This put up was initially printed in October 2019 and has been up to date for comprehensiveness.

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