How one can Create an HTML Type That Sends You an Electronic mail


Have you ever ever arrange a type in your web site, solely to neglect to examine the entries that had been submitted? Creating an HTML type that sends an electronic mail after submission is among the easiest and best methods of resolving this subject.

Right here, we will stroll you thru tips on how to create a type that sends an electronic mail to you, in addition to the client, to make sure the shape was obtained.

Ideally, browsers would permit you to route type submissions on to an electronic mail tackle. Nevertheless, the explanation they do not is that emailing immediately from an HTML internet type would reveal the customer’s electronic mail tackle, making the consumer susceptible to malicious actions, similar to phishing.

Including a mailto: tackle to the shape could be a potential solution to circumvent this problem. This feature prompts the default mail shopper on the consumer’s pc, prompting them to ship the shape over electronic mail. The net browser sends a request to the e-mail service supplier, to not the desired tackle.

There are a couple of issues with the mailto: possibility. For instance, it is not 100% appropriate with all browsers, it is not very user-friendly, and it is unattainable to manage the formatting of the information when the shape is distributed by the browser.

Past that, a warning message will pop up when the consumer goes to submit the shape, letting them know that the data they’re about to ship is not going to be encrypted for privateness.

Beneath, we go over a couple of choices for creating an HTML type that emails you when a brand new entry is submitted.

The choice you select relies on how you’re employed and what platform you are utilizing. That is to say that issues are somewhat completely different if the plan is to make use of a mixture of HTML and completely different scripts. Beneath, we go over the completely different choices obtainable.

Technique 1: Create an Electronic mail Ship Type Utilizing HTML (Not Really useful)

Utilizing simply HTML? From beginning contemporary, here’s a pattern code to be used:

See the Pen How to Create an HTML Form That Sends You an Email by HubSpot (@hubspot) on CodePen.

This code will create a type that asks for the contact’s identify, message, and features a submit button (not seen in CodePen). Observe that this code is fundamental — it will not look tremendous snazzy. For a extra lovely one, you may have so as to add some extra traces of code particular to your wants.

Whereas you need to use simply fundamental HTML, this is not the best possibility. This type would not immediately ship to electronic mail addresses, however reasonably opens an electronic mail shopper or device window to submit the shape. This will spook the consumer out of submitting the shape in any respect.

So, what HTML code means that you can ship type submissions on to an electronic mail tackle?

To make the shape work along with your electronic mail server and ship it to a mailbox, PHP is the reply — let’s discover that possibility now.

Technique 2: Create an Electronic mail Ship Type Utilizing PHP (Superior)

To create a type subscribers can contact you with, the PHP script goes to be your greatest good friend. I do know, one other acronym. This one stands for Hypertext Preprocessor, and this language collaborates with HTML to course of the shape.

Earlier than leaping into the method, let’s break down a couple of type fundamentals.

A webform has two sides: The front-end, seen within the browser by guests, and a backend script working on the server.

The customer’s internet browser makes use of HTML code to show the shape. When the shape is submitted, the browser sends the data to the backend utilizing the hyperlink talked about within the “motion” attribute of the shape tag, sending the shape knowledge to that URL.

For instance: <type motion=>.

The server then passes the information to the script specified within the motion URL — myform-processor.php on this case. Utilizing this knowledge, the backend script can create a database of type submissions, direct the consumer to a different web page (e.g. cost), and ship an electronic mail.

There are different scripting languages you need to use within the backend programming, like Ruby, Perl, or ASP for Home windows. Nevertheless, PHP is the most well-liked and is utilized by nearly all hosting service suppliers.

When you’re making a type from scratch, listed below are the steps you possibly can take.

Step 1: Use PHP to create a web page.

For this step, you’ll must have entry to your website’s cPanel on your hosting platform.

Once you’re making a webpage, as an alternative of utilizing the “.html” extension, kind “.php” as an alternative. That is much like what occurs while you save a picture as “jpg” versus “png”.

By doing this, the server will know to host the PHP you write. As a substitute of saving the empty HTML web page as such, put it aside as one thing like this: “subscriberform.php”. After your web page is created and saved, you may then be capable to create the shape.

Step 2: Make the shape utilizing code.

On this step, you may write the code to create the shape.

When you’re unsure tips on how to create kinds in HTML, try HTML Dog’s useful resource for a primer on the fundamentals.

The next code is what’s wanted for a fundamental type:


<type technique="submit" motion="subscriberform.php">

<textarea identify="message"></textarea>

<enter kind="submit">


As a result of that is much like the HTML-only write-up, these traces will even create a reputation for the shape and an space for subscribers to kind a customized message and ship it to you.

An vital distinction is the motion=”subscriberform.php” half. This portion of code is what’s going to make the web page ship the shape when submitted. Recall that within the first instance, that wasn’t an possibility.

Step 3: Make the shape ship an electronic mail.

After you create the shape and add all the right fixings relying in your design preferences, it is time to create the e-mail portion.

For this, you are going to scroll to the start of the web page (the very starting, even earlier than defining the HTML Doctype). To allow sending knowledge within the electronic mail, we have now so as to add code that may course of the information. Copy this code or create one thing related:



if($_POST["message"]) {

mail("your@electronic mail.tackle", "Right here is the topic line",

$_POST["insert your message here"]. "From: an@electronic mail.tackle");



Every part inside the primary and final traces will inform the webpage to make these capabilities carry out as PHP. This code additionally checks to see if a subscriber makes use of the shape. From there, it checks to see if the shape was despatched.

Additional breaking it down, “mail” sends the finished type as an electronic mail to “your@electronic mail.tackle,” and the topic line is what follows. Within the subsequent line, you possibly can write a replica of the e-mail message contained in the quotes, to be despatched from whichever electronic mail tackle you select.

As soon as the shape is submitted, the web page sends the information to itself. If the information has been efficiently despatched, the web page sends it as an electronic mail. The browser then hundreds the web page’s HTML — the shape included.

With that, you’ve gotten the fundamental code it’s essential create the shape.

Observe that this is only one manner to do that — alternatively, you can too create a type utilizing a builder, after which embed it onto your web site.

Technique 3: Create an Electronic mail Ship Type Utilizing a Type Builder

When you’re not utilizing WordPress to construct your web site and are usually not coding-savvy, you could be at a loss as to how one can create a type, particularly in case your CMS doesn’t supply a drag-and-drop web page editor.

(Scorching tip: A drag-and-drop editor could make it a lot simpler and less complicated to create an email-sending type. Strive CMS Hub — it’s 100% free.)

Every of the beneath instruments means that you can construct a type that sends an electronic mail with none coding wanted from you. One of the best half is that you just don’t want to alter content material administration programs in the event you don’t need to. As a substitute, you possibly can embed the shape onto your web site utilizing every device’s embed code.

1. HubSpot: Greatest Electronic mail Type Builder Total

email send form builder: hubspot

HubSpot features a type builder within the free tier of all of its merchandise. As a result of HubSpot already has your electronic mail, it can routinely ship you a message when a brand new entry is submitted.

HubSpot’s type builder is linked with different instruments within the platform, together with Marketing Hub and CMS Hub, and would not require any earlier technical information. If you wish to prolong the shape to incorporate advertising capabilities, you are able to do in order effectively.

For instance, you possibly can construct customized kinds that hook up with your contacts record. You may as well customise these kinds and set off computerized emails based mostly on the completion of your kinds. Observe that the latter requires a premium improve.

If you wish to learn to obtain an electronic mail after a type submission, check out our Knowledge Base article.

2. Greatest Fast Electronic mail Type Builder

email send form builder: means that you can rapidly create a type in its drag-and-drop interface, then embed it in your web site utilizing HTML embed code. You’ll obtain an alert or notification, and you may then manage responses in the tool’s backend. It’s free for 10 customers, but when your organization will want extra seats, you possibly can have entry for $14.99/month.

3. Jotform: Greatest Electronic mail for Builder for A number of Varieties

email send form builder: jotform

When you anticipate that you just’ll want a couple of type, Jotform is a good alternative. It offers you many choices for embedding kinds in your web site: JavaScript, iFrame, or all the supply code of the shape. You even have the choice of making a lightbox or popup type.

Jotform is free with its branding. Pricing begins at $24/month.

Take a look at extra form builder tools here.

Technique 4: Create an Electronic mail Ship Type Utilizing a Plugin

When you’re working a WordPress web site, we have now excellent news: You’ve got a plethora of form builder plugins obtainable to you, most of which come on the wonderful value of free. These instruments will all ship an electronic mail upon receiving a submission.

1. HubSpot Form Plugin: Greatest for Lead Era

email send form builder plugin: hubspotWhen you’re planning to make use of your type as a lead technology device, then we extremely advocate utilizing the HubSpot type plugin. It hyperlinks on to your HubSpot account, permitting you to make use of it at the side of HubSpot CRM, Advertising Hub, Gross sales Hub, and extra.

2. WPForms: Greatest for Embedding Anyplace

email send form builder plugin: wpforms

WPForms is a drag-and-drop type builder that means that you can configure it to electronic mail you upon receiving a submission. You may as well embed the shape anyplace in your web site, together with the sidebar and footer.

3. ARForms

email send form builder plugin: arforms

ARForms means that you can obtain electronic mail notifications based mostly on circumstances you’ve set, however you can too get electronic mail notifications for all submissions. You may as well combine it with different instruments in your tech stack, together with HubSpot, PayPal, and Google Sheets.

The Perks of HTML Varieties that Ship Emails

Whether or not you need to convert extra guests to leads, acquire data to your gross sales group, or create extra loyal model advocates, kinds are crucial to an inbound technique. If you do not have a type in your web site, you would be lacking out on extra leads, larger conversions, and happier long-term clients.

The issue is that it’s simple to neglect checking the responses, and even simpler to get submissions however haven’t any searchable report of them. Varieties that ship an electronic mail again to you retains data in your inbox for reference and ease.

Editor’s observe: This submit was initially revealed in December 2019 and has been up to date for comprehensiveness.

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