How Entrepreneurs Can Use AI Assistants [+12 Best Tools]


Have you ever ever spoken with customer support through a chatbot? Should you’re like me, you generally marvel if the opposite voice is a human or an astute AI assistant.

An AI assistant mimics human-like interactions and might help in varied actions — from organizing your inbox to responding to buyer queries.

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However how can AI assistants assist entrepreneurs? Right here, we’ll cowl quite a lot of use circumstances, together with 12 AI instruments for productiveness, time administration, and extra.

The place Entrepreneurs Can Greatest Use AI Assistants

Personalizing buyer assist.

More and more, customers need personalised assist in any respect hours of the day. Nonetheless, many customer support groups do not have the bandwidth to offer round the clock help.

Manav Monga, Co-Founder and Head of Product Administration at Heymarket, believes AI may give customer support groups an enormous raise. For example, AI assistants — like chatbots — can shortly retrieve related info, information clients by frequent points, and supply correct solutions, all with out human intervention.

Nonetheless, Monga warns that chatbots are solely nearly as good as the data you give them. “It’s best to give it detailed scripts with info from assist articles, templates, and your data base. That means, it may give related and actionable responses to your clients,” he advises.

Managing your calendar and inbox.

E-mail is a typical time sink for entrepreneurs. On common, working professionals spend 28% of the day studying and replying to emails. Nonetheless, relying on the quantity of emails you get, this proportion might skyrocket.

Fortunately, entrepreneurs now have highly effective AI instruments at their disposal to assist handle their inbox and calendar. For example, these instruments can prioritize incoming emails, flag pressing messages, and filter spam.

One other time sink is scheduling conferences. Entrepreneurs should handle their calendar, schedule conferences, work round conflicts, and supply reminders — which may change into a full-time job in itself.

AI assistants have highly effective capabilities in calendar administration. They will recommend appropriate assembly occasions, ship invites (and reminders) to contributors, and seamlessly deal with rescheduling requests.

Creating content material.

Many entrepreneurs are beginning to use AI to streamline the creative process. For example, when you’re a video marketer, you may generate video scripts, create B-roll footage, add music, and even generate a speaking head — all utilizing AI-powered instruments like Runway AI and Descript.

Whether or not you want to create movies, weblog posts, e-mail copy, or social media content material, AI might help expedite elements of the creation course of. That stated, AI can lay the groundwork for creating content material, however you continue to want so as to add your individual human contact, perspective, and model voice to the ultimate product.

Getting a fuller understanding of your clients.

Many AI assistants change into simpler over time. For example, each time you work together with ChatGPT, it learns from your responses.

In Monga’s phrases: “AI assistants repeatedly monitor conversations and replace their coaching dataset to offer extra refined responses. As these bots proceed to assemble useful info, they provide a fuller understanding of shoppers.”

Monga Quote

For entrepreneurs, these conversations can paint a extra detailed image of their clients, revealing deeper perception into their demographics, shopping for habits, and intent.

Automating tedious duties.

AI assistants can take many tedious and repetitive duties off the arms of entrepreneurs, releasing up extra time to give attention to higher-level technique and planning.

For example, a marketer can create a chunk of content material — like a weblog publish — in a fraction of the time utilizing AI-powered writing instruments. With that further time, she will give attention to distributing that content material throughout social media or changing it into one other piece of content material (e.g., a LinkedIn publish or a YouTube video script).

12 Greatest AI Assistants

Best AI Assistants for Managing Calendars and Inboxes

Best AI Assistants for Writing

Best AI Assistants for Meetings

Best AI Assistants for Boosting Productivity

Greatest AI Assistants for Managing Calendars and Inboxes


Do you battle to search out uninterrupted time to work between conferences? For example, you might have quarter-hour of “heads down” work within the morning, half-hour within the afternoon, and a stable hour within the night. What you actually need is devoted time to focus, create, and innovate.

Clockwise combines all these moments of uninterrupted time into “blocks” in your calendar (fittingly titled “Focus Time”). As well as, you may mark sure conferences as “Versatile” and Clockwise will discover the perfect time for contributors to fulfill. In consequence, every day is designed along with your productiveness in thoughts.


Because the office mantra goes, “A transparent thoughts begins with a transparent inbox.” But when your inbox has a lifetime of its personal, Superhuman is right here to assist. It divides your inbox in half (referred to as “Cut up Inbox”) and organizes your emails based mostly on precedence. That means, you may see crucial emails in a single place.

If you wish to comply with up on a selected e-mail in a number of days or even weeks, you may set a reminder for Superhuman to inform you. Or, you may hit “Snooze,” which briefly removes the e-mail out of your inbox for a set interval.

One other nice characteristic is “Learn Standing,” which alerts when somebody has learn your e-mail and on which machine. This allows you to comply with up with the best message on the proper time.


Motion places the standard to-do listing to disgrace. Merely enter all of your duties and Movement will construct a schedule to get all of it achieved. It robotically prioritizes duties, re-schedules them, and guards time for uninterrupted work.

Movement additionally doubles as a undertaking administration software, serving to groups handle deadlines and keep on observe. After inputting the undertaking duties, Movement will create an optimized schedule for every staff member. You can too manage any notes, sub-tasks, and feedback out of your staff in a single central location.

Greatest AI Assistants for Writing


Jasper is a copywriter’s greatest pal. It may well generate social media posts, blogs, articles, and e-mail copy in a matter of seconds. All you want is a well-written immediate (e.g., “Inform me the advantages of TikTok advertising and marketing within the fashion of a LinkedIn publish.”).

Jasper takes it one step additional by serving to entrepreneurs with technical search engine optimization. It may well write keyword-optimized content material, repair duplicate textual content, and recommend the perfect headers, meta tags, and descriptions.


Should you get slowed down within the analysis section, Genei can do the heavy lifting for you.

Genei analyzes giant quantities of data – like analysis papers, blogs, e-books, and articles — and summarizes the important thing takeaways and identifies essentially the most outstanding key phrases. This quickens the writing course of, serving to you progress one step nearer to placing pen to paper.


AI-powered writing instruments are solely nearly as good because the prompts you give them. After all, writing the proper immediate is difficult, and Cohesive needs to get rid of that battle. It does this by providing quite a lot of templates that match completely different content material wants.

For example, Cohesive has a template for Instagram captions, Fb posts, and YouTube movies. Choose a template, enter your info, and Cohesive will handle the remainder.

Greatest AI Assistants for Conferences

Lovely AI

Do your shows want a makeover? Or do you are feeling bored with the identical outdated PowerPoint templates? Lovely AI could possibly be the answer.

Lovely AI is a presentation software program that allows you to create enticing and impactful shows and reviews. You possibly can hit the bottom operating by selecting from lots of of pre-built slides. When you begin including pictures and textual content, Lovely AI will robotically reformat these components on the slide in real-time. Plus, you may unlock hundreds of thousands of icons and pictures while you enroll.


With Grain, you by no means must take notes throughout a gathering once more. This helpful software robotically data and transcribes conferences – and conveniently excludes any “ums,” “ahs,” and different filler phrases.

What’s extra, Grain will robotically spotlight, clip, and summarize key moments through the assembly that you simply (and your staff) can revisit later.


Image this: you are about to offer an necessary presentation throughout a video name. Out of the blue, your neighbor begins mowing their garden – and now you need to communicate over the persistent hum of the garden mower.

Whereas we will not anticipate each doable interruption, Krisp can alleviate most of them throughout audio and video calls.

Krisp is a great tool that mutes background noise and boosts voice readability. Whether or not working from dwelling, the workplace, or in a busy espresso store, you may assure skilled sound high quality.

Greatest AI Assistants for Boosting Productiveness


ChatSpot harnesses the facility of Generative AI along with your HubSpot CRM. Mixed, HubSpot customers can save quite a lot of time.

You possibly can consider ChatSpot as a helpful digital assistant. You possibly can ask it to draft an e-mail, add a contact to your CRM, create a report, and extra. Merely put, this software reduces the steps wanted to get your job achieved.

To be taught extra concerning the software, try this helpful guide.

Notion AI

Notion is a well-liked productiveness app that just lately launched a collection of AI-powered instruments to take your work to the following stage. If you have already got a Notion account, these instruments are baked proper into the app.

With Notion AI, you may full quite a lot of duties in a fraction of the time. For example, it might take your messy notes and summarize them, define key takeaways, and even populate a listing of motion gadgets from the data. On prime of that, it provides highly effective writing, researching, and enhancing instruments.

Trevor AI

Between conferences, deadlines, and surprising interruptions, it may be simple to lose observe of time at work. That is the place Trevor AI might help.

This software makes time blocking simple. Merely write out a listing of duties and drag-and-drop them into your calendar. Over time, Trevor AI learns and adapts to your scheduling patterns. For example, it’ll begin estimating how lengthy sure duties will take. It may well additionally discover out there time in your calendar and make overdue duties seen.

The most effective half? Trevor AI syncs with Google Calendar, Outlook/Office365, and Todolist.

Again to You

AI assistants have emerged as highly effective instruments to revolutionize the best way entrepreneurs work. By incorporating these instruments into your workflow, you may increase your productiveness, save time, streamline processes, and achieve useful insights into your clients.

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