16 Free Venture Administration Software program Choices to Hold Your Crew On Observe


92% of U.S. workers really feel that they might collaborate higher with their colleagues.

Managing a number of tasks directly, delegating duties, and collaborating throughout groups is tough on a great day — however can grow to be downright not possible when unexpected obstacles get in the best way. The data proves that undertaking administration isn’t any stroll within the park for many of us.

When that impacts the enterprise, it turns into a good greater downside. Miscommunication and inefficiencies in your project management course of can result in complicated and annoying experiences to your workers. It could actually hinder your organization’s capability to fulfill your purchasers’ wants or hit end-of-year objectives.

Happily, there are many free undertaking administration apps to maintain your workforce on observe with out breaking the financial institution.

Download Now: Free Project Management Template

In a free undertaking administration device, you’ll usually be capable to create numerous tasks, come-up with to-do lists, assign duties to workforce members, and observe a undertaking’s progress till completion. Paid undertaking administration instruments supply extra storage, extra tasks, and extra seats for the workforce. However for small groups, a free undertaking administration device will do the trick.

The low buy-in makes it a pure selection. With free undertaking administration software program, your workforce can collaborate a lot better, lowering the chance of miscommunications and conserving everybody on top of things on team-wide tasks. It’s additionally useful for particular person workforce members. They will use it to spice up their productiveness and guarantee they’re on observe.

To streamline your course of and guarantee everybody in your workforce is on the identical web page, check out these distinctive free undertaking administration instruments.

1. Project.co

Project.co Free Project Management Software

Venture.co is a client-facing undertaking administration system that connects your workforce along with your purchasers’ groups in a single place. Every bit of labor you do could be arrange as its personal undertaking, with its personal dialogue feed, notes, duties, workforce, and funds. You may as well document time spent on every undertaking.

Quite a lot of completely different activity and undertaking views can be found, together with calendar, scheduler, and Kanban view — to offer you an outline of the work that is occurring inside your workforce.

Options embrace:

  • Means to shortly add/invite each inside and exterior customers
  • Dialogue feed for every undertaking — with e-mail alerts (and the power to answer by e-mail with out logging in)
  • Number of activity views — which could be filtered — giving your complete workforce, every division, and even particular person customers their each day/weekly activity lists
  • Reporting instruments that measure your most and least worthwhile or environment friendly tasks
  • Means to combine fee options and shortly, securely take card funds by the system

Pricing: Free for 14 days; $10/user/month

2. Wrike

Project management software by Wrike

Wrike stands out as an distinctive undertaking administration device for groups who need the choice to customise workflows and edit and revise tasks from throughout the platform itself. The device presents the power to paint code and layer calendars, and its cell app permits colleagues to replace undertaking info on-the-go. You’ll be able to add feedback to sections, movies, or paperwork, and create customized fields to export information most related to your organization.

Options embrace:

  • Safety measures to make sure solely licensed personnel can entry info
  • Exercise Stream to permit undertaking managers to micromanage small duties, see actions in chronological order, and tag workforce members
  • The choice to unfollow actions to declutter your personal private Stream
  • Electronic mail and calendar synchronization
  • Constructed-in modifying and approval options

Pricing: Free; $9.80/user/month (Professional); $24.80/user/month (Business); Custom (Enterprise)

3. Toggl Plan

Project management software by Toggl Plan

Toggl Plan is an efficient undertaking administration device to automate your activity delegation course of and visualize which undertaking duties have been accomplished, and which have not. In case your workforce usually collaborates with different departments on tasks, this is perhaps a useful gizmo for you.

Options embrace:

  • Gantt-chart visualization to trace vital deadlines and tasks
  • Integrations with Slack, Github, Evernote, and others
  • Crew collaboration possibility by shared calendars and activity notes

Pricing: Free for 14 days; $8/user/month (Team); $13.35/user/month (Business)

4. ClickUp

Project management software by ClickUp

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ClickUp gives a number of spectacular options to customise the all-in-one undertaking administration device to fit your workforce members, together with the choice for every person to decide on certainly one of three other ways to view their tasks and duties relying on particular person desire. In case your advertising workforce overlaps with gross sales, design, or growth, that is an efficient answer, because it gives options for all of these 4 groups.

Options embrace:

  • Integrates with HubSpot (Could require a paid account)
  • The flexibility to prepare your tasks primarily based on precedence, and assign duties to teams
  • The choice to set objectives to remind groups what they’re aiming to perform
  • Google Calendar two-way sync
  • A simple approach to filter, search, kind, and customise choices for managing particular duties
  • Exercise stream with mentions functionality
  • Picture mockups
  • 57 built-in apps

Pricing: Free; $5/user/month

5. nTask

Project management software task board by nTask

One other free software program that comes with quite a lot of options for undertaking and activity managers is nTask. This program has a few free-range instruments for anybody seeking to work as a person or an expert undertaking supervisor.

nTask helps a number of tasks and activity creation. Customers may also outline workforce chief roles, funds, milestone and time monitoring standards which might be particular to related tasks. Understanding the wants of superior undertaking managers, nTask additionally presents an interactive Gantt chart characteristic. It may be personalised by a easy drag and drop mechanism to align the undertaking to ongoing real-life adjustments.

Options embrace:

  • A robust in-app collaboration system
  • Integration with Slack and plenty of different third-party apps
  • The flexibility to ask stakeholders to view ongoing tasks
  • Useful resource administration
  • Crew administration by way of an admin-controlled course of
  • A number of workspaces devoted to completely different tasks and duties

Pricing: Free (Basic); $2.99/user/month (Premium); $7.99/user/month (Business); Custom (Enterprise)

6. Teamwork

Project management software by Teamwork Image Source

Teamwork is a project management software and collaboration platform that helps in-house and distant groups keep organized and productive. Every undertaking permits you to simply add recordsdata, assign duties and deadlines, and chat with teammates. By centralizing your undertaking info, you may assist eradicate extra misunderstandings and missed deadlines.

Options embrace:

  • Simple integration with HubSpot (Could require a paid account)
  • Teamwork Chat Prompt Messenger that will help you keep in your workflow and be most efficient
  • Time monitoring to grasp capability and the place a workforce spends their time
  • Dashboards, Substasks, and Milestones to assist observe progress of tasks

Pricing: Free; $10/user/month (Deliver); $18/user/month (Grow); Custom (Enterprise

7. Freedcamp

Project management software by Freedcamp

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Freedcamp is a feature-rich undertaking administration device that is designed for private {and professional} use. Every undertaking has its personal duties, milestones, recordsdata, discussions, and timelines, in addition to a difficulty tracker and calendar. The dashboard provides you a transparent, concise overview of what is going on on in your workforce, together with exercise, tasks, and duties.

Options embrace:

  • Message-board dialogue feed, with the power to create and perform discussions on any matter
  • Highly effective calendar view that lays out all upcoming occasions
  • Third-party integrations together with Google Drive, Google Calendar, Dropbox and extra

Pricing: Free; $1.49/user/month (MInimalist); $7.49/user/month (Business); $16.99/user/month (Enterprise)

8. Asana

Project management software by Asana

Asana, some of the well-known undertaking administration options, has a clear and user-friendly interface. The all-in-one device permits you to create boards to visualise which stage your undertaking is in, and use reporting to maintain observe of completed duties and duties that want your consideration.

Options embrace:

  • The flexibility to create templates to automate mundane duties
  • The flexibility to collaborate and share info throughout the workforce, privately and securely
  • The choice to set safety controls and designate admins
  • Over 100 integrations for a extra environment friendly start-to-finish course of
  • The flexibility to create customized undertaking fields, share paperwork, and filter duties
  • HubSpot integration for seamless syncing of workflows and speak to exercise

Pricing: Free (Basic); $10.99/user/month (Premium); $24.99/user/month (Business); Custom (Enterprise)

9. Monday.com

Project management software by Monday.com

Monday.com, a undertaking administration device that additionally presents HR and IT instruments, means that you can create workforce member standing updates so your distant and versatile groups know their coworkers’ schedules. It means that you can simply entry undertaking updates at-a-glance in order that nothing falls between the cracks.

Options embrace:

  • Customizable workflows to prioritize your workforce’s wants and maintain menial duties
  • Gantt chart for visualizing due dates and undertaking timelines
  • Integrations with well-liked instruments equivalent to Slack, Microsoft Groups, and Google Calendar
  • Crew member standing updates for distant or versatile workforce members
  • HubSpot integration so that everybody can collaborate on contact and deal administration (Could require a paid plan)

Pricing: Free for 14 days; $8/user/month (Basic); $10/user/month (Standard); $16/user/month (Pro); Custom (Enterprise)

10. Paymo

Project management software by Paymo

Paymo’s free model solely permits entry for one person, however for those who’ve received a small workforce otherwise you’re a freelancer, this might be an environment friendly possibility for monitoring billable hours and invoicing purchasers. Together with monitoring funds, Paymo additionally means that you can arrange undertaking timelines, create to-do lists, and keep on high of your budgets for a number of tasks directly.

Options embrace:

  • Kanban boards for simple, at-a-glance undertaking updates
  • Time monitoring to maintain everybody on the identical schedule
  • File sharing and Adobe CC extension for simple sharing of belongings
  • Timesheet reporting to maintain stakeholders within the loop
  • Venture templates to jumpstart tasks with a click on

Pricing: Free; $9.95/user/month (Small Office); $15.79/user/month (Business)

11. Trello

Project management software by Trello

Trello is a drag-and-drop device that permits you to transfer tasks — private, or skilled — by workflow phases, all the best way to completion.

You outline what these phases are — whether or not it is work undertaking statuses like ‘On Maintain,’ or private undertaking classes like ‘Issues to purchase!’ — with duties represented as ‘playing cards.’ Every card could be given a reputation, assigned to a person, given a due date — and have recordsdata, equivalent to pictures, connected to it.

Options embrace:

  • Templates for a variety of various undertaking varieties, from enterprise to training to private productiveness
  • Means so as to add attachments equivalent to pictures to any card on any board
  • Customise your workflow phases to replicate your precise course of
  • Easy drag-and-drop motion of playing cards by workflow phases
  • HubSpot integration for syncing advertising, gross sales, and repair workflows into to-do lists (Could require a paid plan)

Pricing: Free; $10/user/month; Custom (Enterprise)

12. Todoist

Project management software by Todoist

Todoist is a straightforward however highly effective device that permits you to create highly effective, interactive to-do lists. To-do objects could be assigned precedence ranges, assigned to folks in your workforce and flagged — with customizable reminders (though these are a premium characteristic). Actionable objects may also be categorised into completely different tasks, making a easy, simply comprehensible construction the place every ‘listing’ has a title (undertaking title) and a sequence of actions. This all makes it a particularly versatile, customizable device to get work performed.

Options embrace:

  • Template lists to encourage and information you
  • Recurring due dates for recurrently recurring duties
  • Productiveness visualizations and ‘Karma’ factors for accomplished duties and streaks
  • Labels, notification and dialogue feeds to maintain you organized
  • Integrates with HubSpot (Could require a paid account)

Pricing: Free; $3/user/month (Pro); $5/user/month (Business)

13. MeisterTask

Project management software by MeisterTask

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MeisterTask is a undertaking administration device that means that you can create Kanban boards, set recurring duties, observe undertaking instances, and create customized fields. You’ll be able to robotically import information from different instruments equivalent to Trello and Asana, permitting you to get instantly to work with out shedding time.

Options embrace:

  • As much as 3 tasks on the free model
  • File attachments for tasks
  • Customized undertaking icons to make duties stand out
  • Time monitoring in order that no deadlines fall by the cracks

Pricing: Free; $8.25/user/month (Pro); $20.75/user/month (Business); Custom (Enterprise)

14. Bitrix24

Project management software by Bitrix24Britrix24’s undertaking administration software program contains Kanban boards, Gantt charts, activity counters for simple prioritization, and reviews for analyzing the time intensiveness of various duties. You may as well create to-do lists inside duties.

Options embrace:

  • Recurring duties for simple activity creation and automation
  • Integration with Billable Hours, which is particularly helpful for those who work with freelancers
  • Activity statuses to simply maintain observe of progress
  • Month-to-month reviews on time spent on duties

Pricing: Free; $19/month (Start+); $55/month (CRM+ and Project+); $79/month (Standard Business Plan); $159/month (Professional Business Plan)

15. Airtable

Project management tool by AirtableAirtable is a customizable spreadsheet and database app that can be utilized to create a undertaking administration device to your workforce. Its project tracker template means that you can simply handle tasks in a well-known spreadsheet-like surroundings, making it perfect for Excel and Google Sheets lovers.

Options embrace:

  • Subtask creation inside duties
  • Means to assign duties and set up time estimates
  • Further templates for conserving distant groups aligned, equivalent to a team hub and asset tracker
  • Extremely customizable for various groups
  • Integration with well-liked instruments equivalent to HubSpot, Asana, Dropbox, Google Workspace, and Slack

Pricing: Free; $10/user/month (Plus); $20/user/month (Pro); Custom (Enterprise)

16. ProofHub


ProofHub is a undertaking administration and workforce collaboration software program that enables undertaking managers to take care of full management over their duties, groups, tasks, and communication. Managers can assign duties and deadlines to workforce members and simply maneuver between easy to-do lists and agile kanban boards which might be customizable.

ProofHub has a notes characteristic and a devoted discussions part to retailer your vital info and perform real-time conversations along with your workforce members. Get real-time notifications each time somebody makes an replace to a ticket.

Options embrace:

  • On-line proofing device to assessment recordsdata and annotate design recordsdata utilizing markup instruments
  • In-built chat software to attach with workforce members
  • Varied undertaking views together with Kanban boards, Desk View, and sturdy Gantt charts
  • Time tracker and timesheets to maintain observe of your workforce’s timelines
  • Venture reviews with an in depth overview of general undertaking progress
  • Me-view and an exercise tracker to maintain observe of your duties and workforce actions
  • Venture calendar with occasions, milestones, and deadlines

Pricing: $45/month (Essential), $89/month (Ultimate Control)

Project Management in HubSpot

If you’re a HubSpot user, you may already have what you need to manage your teams and to-do’s.

For example, our free CRM includes task management software that Gross sales and Service groups can use to trace, handle, and report on ongoing actions.

Options embrace:

  • A personalised dashboard with an outline of duties, conferences, and contacts.
  • Sync your calendar and contacts inside your CRM.
  • Add new duties proper out of your to-do listing, e-mail inbox, or workflows.
  • View insights on exercise progress– together with metrics like calls made, offers created, and actions accomplished.

HubSpot's task management toolGet Started with the Task Management Tool

Entrepreneurs with Advertising Hub Skilled or above can use the Campaigns tool to do related administration geared towards advertising duties. You’ll be able to create duties, share feedback, and observe your work in a calendar view. The device can be utilized to handle your campaigns, advertisements, occasions, and different customizable tasks all from one place.

It could actually additionally assist align your Gross sales and Advertising groups by giving each entry to real-time reporting on marketing campaign efficiency.

Lastly, lots of your favourite undertaking administration instruments can combine with a CRM like HubSpot. (Relying on the device, this will require a paid account.) This will supercharge your Gross sales, Service, and Advertising groups by robotically connecting your buyer information to your tasks and duties.

Some ways in which HubSpot customers do that embrace:

  • Mechanically creating new duties or occasions out of shape submissions
  • Producing follow-up reminders after dwell occasions
  • Handing off tasks between groups primarily based on deal stage

Streamline Workflows with a Venture Administration Instrument

Utilizing a undertaking administration app will empower your workforce to work extra effectively and collaborate extra seamlessly. With hurdles out of the best way, you may assure that your workforce can deal with what issues: bringing in additional leads, promoting to extra prospects, and empowering extra prospects to develop alongside your small business.

Editor’s observe: This submit was initially revealed in August 2018 and has been up to date for comprehensiveness.

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